On a building site priorities shift fast — materials, people and deadlines need to stay aligned. Foundbase gives tradespeople and contractors visibility across jobs, tasks and subcontractors.
Foundbase integrates with accounting, email, calendars, payments and CRM tools so data moves between systems without manual double work.
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E-mail (IMAP/SMTP)Use company mail across projects via IMAP/SMTP — correspondence links to the right task.
GmailHandle project communication via Gmail from the task — mail threads sit next to the task and owner.
Outlook EmailConnect Outlook mail to tasks and projects so status and dialogue do not live in separate inboxes.
Tradespeople and contractors rarely work on one job at a time. There are multiple sites, subcontractors to coordinate and deadlines that depend on weather, materials and other trades.
When planning happens on paper, in texts and in the foreman's head, it becomes hard to see what is blocking the next phase. Foundbase is a practical workspace that makes task management work on site and in the office.
Companies and teams use Foundbase for clearer overview and fewer systems in daily work.
“I have been looking for the right functional and user-friendly tool that can help with everything from project management, financial management, sales work, etc. The answer to this is Foundbase.”
“Foundbase has become my go-to tool for creating structure and focus in my workday. It shows me which tasks matter most today and gives me peace of mind because I know exactly what to sit down and start on.”
“What helped us most was the CRM and AI import. We imported more than 1,000 leads automatically, which made the overall onboarding process fast and smooth.”
Every job has its own rhythm: groundwork, rough-in, finishing and handover. Without a shared overview, it is unclear which site needs attention and what is waiting on materials or approval.
Foundbase lets you organise jobs as projects with tasks, milestones and owners. The foreman and project lead can see status across sites — without calling around to collect information.
Most construction jobs involve multiple trades and subcontractors. When one part is delayed, it affects the rest — but only if everyone can see what was agreed and what is missing.
With task management in Foundbase, you can coordinate subcontractors and internal work in the same view. That reduces misunderstandings and makes it easier to keep the schedule.
What daily work looks like when jobs, building sites and subcontractors need coordination with deadlines and milestones.
A job is created as a project with phases, milestones and tasks. The foreman and project lead see scope and deadlines from day one. Renovation 12 Oak St → phases: demolition, rough-in, finish → kickoff milestone: Monday.
Tasks awaiting materials are marked with deadline and status. The team sees what blocks the next phase. Tiles ordered → task blocked → milestone: delivery Thursday → finish starts Friday.
A subcontractor links to tasks with deadlines. All trades see when electrician, plumbing and masonry must be complete. Electrical install → subcontractor A → deadline: Wednesday → plumbing starts Thursday.
Each build phase has a milestone with related tasks. The foreman sees whether the job is on track — or whether a phase is delayed. Rough-in complete → milestone: inspection Friday → finish blocked until approval.
Outdoor tasks are marked with flexible deadlines. The team adjusts the plan when weather pushes work back. Roof work → deadline: this week if dry → rescheduled next week if rain.
The foreman updates tasks and milestones. The office sees progress without calling around for status. Foreman marks 4 tasks done → office sees milestone approaching → client informed.
The closing phase brings inspection, cleanup and handover together. The job closes with a milestone. Finish done → tasks: final inspection, cleanup, key handover → milestone: closed Friday.
Tradespeople and contractors often coordinate several jobs with subcontractors, materials and tight deadlines. When planning lives on paper and in messages, the team loses visibility into status.
Foundbase brings jobs and task management into one workspace. The foreman and project lead can see what is in progress and what blocks the next phase.
When each job can be structured with tasks, milestones and owners, coordination between office and site becomes more precise. Foundbase makes it easier to keep the schedule across trades.
Project management can also connect to CRM, contracts and budgets in Foundbase. That gives trades businesses a more connected view from quote to completed job.
Construction trades coordinate jobs and building sites — other industries have different needs. See how Foundbase adapts project management for SaaS teams, service businesses, e-commerce teams and more.
Delivery gets stronger when project work is not isolated. In Foundbase, tasks and milestones can link to customers, agreements, budgets and automations — so your team can run projects from plan to finished delivery without switching tools.
See the platform in action and get a quick overview of the core workflows.
We're always ready to show you what Foundbase can do. You're also always welcome to visit our lovely office in Odense, Denmark
Get started free with no credit card — and follow jobs, phases and subcontractors from quote to handover on site.
Yes. Create a project per job or site with tasks, milestones and owners. That keeps visibility even when several jobs run in parallel.
When tasks and deadlines are visible, it is easier to coordinate trades and subcontractors. Everyone can see what was agreed and what blocks the next phase.
No. Foundbase is built to be simple to start with. You can begin with basic task management and expand into CRM, contracts and budgets as needs grow.
Create phases as milestones with related tasks and deadlines — e.g. groundwork, rough-in, finish and handover. Each phase has a clear owner and status.
Yes. Tasks and milestones are updated from site and office in the same project. Status is visible without calling around for updates.
Tasks are marked with status and adjusted deadlines. The team sees what is blocked and can replan the next phase without losing visibility.
Yes. Foundbase brings project management together with CRM, contracts and budgets. That gives visibility from quote to completed job — in one platform.
Yes. Subcontractors and internal tasks can be coordinated in the same project with deadlines. When one trade is delayed, it visibly affects the rest of the schedule.
