HR documents in different formats create risk of errors and slow onboarding. In Foundbase, use templates for employment contracts and NDAs, send for digital signature and store versions — so new hires start quickly and correctly.
Foundbase integrates with accounting, email, calendars, payments and CRM tools so data moves between systems without manual double work.
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E-mail (IMAP/SMTP)Connect company mail to contracts — correspondence on terms and signing gathers on the agreement.
GmailSend contracts and negotiation email from Gmail with history on the customer — nothing lost in loose threads.
Outlook EmailRun contract flow via Outlook with mail logged on the contact — from draft to signature.
Many teams still manage employment contracts in email, PDF folders and ad hoc processes. That works briefly, but quickly creates uncertainty about status, ownership and which version applies.
Good contract management is not about more documents — it is about giving each agreement a clear flow: who approves, who signs, when it expires, and what happens next.
In Foundbase, contracts connect to CRM, tasks and automations. A customer agreement can start from a deal, trigger tasks on signature and automatically update leads — in the platform or through integrations and API — without moving data between systems.
That creates value because agreements become faster to complete, easier to document and more predictable in daily operations — even when several people and functions are involved.
Contract work spans customer agreements, suppliers, HR, partnerships and signing. Here are other contract areas in Foundbase that help your team manage agreements in one place.
When new people are hired for customer work, HR contracts can connect to customer agreements — so capacity and commitments align.
Track both employment contracts and contractor agreements — so the team’s legal baseline stays in one place.
When strategic collaborations need dedicated resources, partnership and employment agreements can be followed in parallel.
Salary, role or hours changed? Version control ensures HR always works from the valid contract version.
Send employment contracts and NDAs for digital signature — so new hires can start without paper workflows.
Companies use Foundbase for employment contracts and NDAs — with shorter signing time and better documentation.
“I have been looking for the right functional and user-friendly tool that can help with everything from project management, financial management, sales work, etc. The answer to this is Foundbase.”
“Foundbase has become my go-to tool for creating structure and focus in my workday. It shows me which tasks matter most today and gives me peace of mind because I know exactly what to sit down and start on.”
“What helped us most was the CRM and AI import. We imported more than 1,000 leads automatically, which made the overall onboarding process fast and smooth.”
Agreements connect sales, delivery, purchasing and HR. When contracts are not managed in a structured way, delays, missed renewals and uncertainty about what was agreed follow.
A unified contract flow lets leadership and teams act proactively — instead of reacting when a deadline is missed or a version is wrong.
For growing companies, it is especially important that several people can see the same status and history before they follow up or take over a relationship.
With Foundbase, contract work can link to CRM, tasks and automations — so agreements become part of the full workflow, and leads update in the platform or through integrations and API.
Documents sit scattered in email and folders while status only exists with whoever last touched the agreement.
Signing is delayed because nobody has visibility into who still needs to sign — or which version is being circulated.
Renewals and terminations are discovered too late because deadlines are not visible in the system the team actually uses.
When sales, HR and purchasing use different tools, it becomes hard to see how agreements affect each other and overall operations.
Foundbase brings creation, status, signing and history together in one platform — linked to customers, tasks and automations.
Teams can start contracts from CRM, follow signature status live and set automatic reminders on renewal and deadlines.
Version history makes it clear what changed — and which agreement applies when parties need to act.
Because Foundbase also includes automations, task management and integrations, contract data can trigger lead updates and follow-up — in the platform or through API.
Use templates for recurring agreement types — so quality stays consistent and creation takes minutes instead of hours.
Link each contract to the relationship or tasks it belongs to — so context is not lost on handover.
Set reminders on renewals and key dates so decisions happen in time — not after auto-extension.
Review pipeline and contract status regularly so the team prioritizes from live status — not assumptions.
Contract work creates the most value when agreements link to sales, tasks and automation. These areas in the system help teams move agreements from dialogue to signature — and keep leads updated.
See the platform in action and get a quick overview of the core workflows.
We're always ready to show you what Foundbase can do. You're also always welcome to visit our lovely office in Odense, Denmark
Create a free account with no credit card — and send, sign and track agreements digitally, linked to customers and tasks.
Yes. Foundbase can bring employment agreements and HR documents together with clear status — so HR and leadership do not need to search email and folders.
Version history shows what changed and which agreement applies — so HR always works from the correct version when updating or extending contracts.
Yes. Data is encrypted, hosted in the EU and handled in accordance with GDPR — with access control so only relevant roles see HR documents.
Yes. Signing can trigger onboarding tasks in Foundbase — so IT, leadership and HR know what needs to happen when a new employee starts.
